Set the deadline and what it is for
For example: MTD quarterly update, 7 November. Requests go 21, 10 and 3 days before it.
List who still owes what
Paste one client per line: name, email, then what is missing, with items separated by a semicolon. Each request names only what that client still has to send.
Let them reply the easy way
Clients just reply and attach files. If they write “I’ll send it Friday”, Xevrion notes the day and follows up the next working day if nothing has arrived.
Tick off what arrives
You decide what counts as received; Xevrion never opens the files. When a client has sent everything, chasing stops.